Strategic Plan

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Strategic Plan for 2019 through 2023

 WHAT IS A STRATEGIC PLAN?

A Strategic Plan communicates guiding vision and sense of direction for the Parish to its members, staff, friends and benefactors. While it is a living document subject to ongoing revision, it sets priorities and guides day-to-day decisions for professional staff and lay volunteer parish leaders alike. Culminating in joint work of the Pastoral and Finance Councils, it includes the Parish Mission Statement, Vision Statement, Goals articulating the Visions, and Strategies with timelines to achieve those Goals.

VISION STATEMENT

We, the people of St. Mary’s Parish, Our Lady of Perpetual Help, envision a Christ centered, welcoming community enriched by the gifts of a diverse heritage and continuing to grow in personal and communal holiness through sharing and living the Gospel message.

MISSION STATEMENT

We, the people of St. Mary’s Parish, Our Lady of Perpetual Help, in the spirit of faith, service and community, strive to bring people closer together and closer to God, to know our faith, to live by truth and love, to serve the needs of other, to teach by example, and thereby, unify, strengthen and inspire our diverse parish family.

PARISH CHARACTERISTICS

St. Mary’s Our Lady of Perpetual Help was established in 1885 in the small railroad town of Albany, Oregon. Modeled after an abbey church in France, the second church building was dedicated in 1898 and soon followed the establishment of a parish school. This historic church served the community until it was destroyed by an arson fire in 1989. The third and current church was built over the next few years and officially opened in 1992. Due to economic/financial issues which unfortunately affected many parish schools around the nation, St. Mary’s school closed in 2013.

The growing Hispanic community in Albany during the early 1990’s led to the establishment of St. Mary’s Hispanic ministry. St. Mary’s has a diverse membership which is welcoming and inclusive.

St. Mary’s continues to have a special commitment to the needs of the poor and especially the homeless; and has a long history of working with other faith communities to address poverty. This has been manifested in the community meals/soup kitchen program which was established in the early 1980’s and continues today.

VISION & GOALS

I.  Liturgy: We the people of St. Mary’s OLPH will provide a Christ centered liturgy to engage and transform people utilizing music, hospitality, and a consistent Mass experience with committed liturgical ministers who are provided with ongoing training and support.

Goal (What): By 2023 OLPH will have a full-time music director and trained assistant directors that have increased participation in choirs by 200%. Choir participants will have diverse sets of skills with instruments and vocals. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Appoint an ad hoc committee to formulate a recommendation about the feasibility to organize the music liturgy with a lead coordinator and assistant coordinators for each mass.

Music Director (R)

Pastor/Administrator (A)

Liturgy Committee (C)

Music ministers (I)

July 2019

Pending

Ad hoc committee to explore organizational options with other parishes, faith communities; seek feedback from current music ministers, formulate recommendation, identify budget impact, and forward recommendation to Pastor/Administrator.

Ad hoc committee (R)

Pastor/Administrator (A)

Business Manager/Budget committee (C)

Liturgy Committee (I)

September 2019

Pending

Appoint assistants.

Pastor/Administrator (R and A)

Liturgy Committee (C)

Music ministers and parish (I)

October 2019

Pending

Lead music coordinator and assistants formulate operational plan for the music ministry that includes but is not limited to recruitment of choir members, diversity of music and instruments. Identify opportunities for children such as passing out small percussion instruments to children for the recessional song at mass.

Lead Coordinator (R)

Pastor/Administrator (A)

Liturgy Committee and music ministers (C)

Parish (I)

January 2020

Pending

 

Goal (What): By 2023 OLPH will have children participate in the liturgy at every weekend mass. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Send the children to hear the readings at every weekend mass with the priest providing a short summary of what they will be hearing by recruiting and training volunteers to cover each mass.

Liturgist (R)

Pastor/Administrator (A)

Sacristan (C)

Parish (I)

October 2020

Pending

One time per month offer a children’s mass where children fully participate in the mass by doing the readings, gifts, collection, music. The homily will be at a child’s understanding level.

Liturgist/RE Coordinator (R)

Pastor/Administrator (A)

Sacristan (C)

Parish (I)

October 2022

Pending

 

Goal (What): By 2023 OLPH will have one bilingual mass every weekend with Spanish/English translation materials. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Conduct a six-month trial offering a fully bilingual mass on the first Sunday of each month at the 11:00 a.m. mass. Provide a social after the bilingual mass that provides food from Hispanic and Anglo cultures. Provide translation materials for homily, readings etc. Bilingual mass ministers including greeters.

Pre-teach format to parishioners.

Liturgist (R)

Pastor/Administrator (A)

Liturgy Committee (C)

Parish (I)

January 2020

Pending

Evaluate trial and determine feasibility to offer a bilingual mass every weekend.

Liturgist (R)

Pastor/Administrator (A)

Liturgy Committee (C)

Parish (I)

September 2020

Pending

 

Goal (What): By 2023 OLPH will have a sacred space that conforms with the norms of the Catholic Church while honoring the history of OLPH and reflective of the parish community. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Develop an adult education series focused on each piece of sacred art currently owned by OLPH.

RE Director (R)

Pastor/Administrator (A)

Liturgy Committee (C)

Parish (I)

January 2021

Pending

Develop an annual event to introduce the sacred art at OLPH to the broader community of faith communities, artist, general public.

Pastoral Council (R)

Pastor/Administrator (A)

RE Director (C)

Parish (I)

September 2022

Pending

Convene a committee of parishioners, diocese experts to evaluate the sacred space at OLPH for conformance with the norms of the Catholic Church. Based on the evaluation issue a report to the Pastoral Council with recommendations.

Pastor/Administrator (R/A)

Liturgy Committee (C)

Parish (I)

January 2023

Pending

 

II. Community Building: We the people of OLPH will strive to be recognized in the greater Albany area as an inviting, welcoming community where its members can grow in spirituality; and be known as an involved parish participating in the corporal and spiritual works of mercy.

Goal (What): Create an organizational structure to generate ideas and execute those ideas to drive community engagement within the parish by identifying a committee of 5-10 individuals that include one staff and one parish council member to become the central point of information and recruiting for volunteer activities. Initial formation by July 1, 2019 and fully functional by October 1, 2019. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Identify Staff and Pastoral Council individuals to take responsibility

Pastor/Administrator (R/A)

Pastoral Council Chair (C)

Pastoral Council (I)

Jan 2020

Pending

Two core individuals identify and plan how many people are required and create a recruitment plan

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

Feb 2020

Pending

Hold initial committee meeting of all and re-evaluate committee size / needs and add additional people as required

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

June 2020

Pending

Report to Pastoral Council on status and brainstorm ideas for moving forward

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

August 2020

Pending

All volunteers and committee in place with meetings scheduled for the remainder of the fiscal year and with guidance and concrete ideas on the plan

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

January 2021

Pending

 

Goal (What): Create an organizational structure to provide oversight and guidance to the operations of St. Mary’s Soup Kitchen. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Identify Staff and Finance/Pastoral Council individuals to take responsibility and create a charter for an oversight committee

Pastor/Administrator (R/A)

Pastoral/Finance Council Chairs (C)

Pastoral/Finance Councils (I)

July 2019 

Sept 2019

Anne P –FC rep

Pending

Two core individuals identify and plan how many people and skills required for the committee membership.

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

September 2019

Pending

Hold initial committee meeting of all and re-evaluate committee size / needs and add additional people as required

Core individuals (R)

Pastor/Administrator (A)

Pastoral Council Chair (C)

Pastoral Council (I)

October 2019

Pending

 

Goal (What): Foster ecumenism among local faith communities in the broader Albany area.  R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Invite other faith communities to educational events sponsored by OLPH and encourage OLPH parishioners to participate in events of other faith communities.

Pastor/Administrator (R/A)

Pastoral Council (C)

Parish (I)

January 2020

Pending

OLPH clergy participate in local ministerial associations on a regular basis.

Pastor/Administrator (R/A)

Pastoral Council (C)

Parish (I)

September 2019

Pending

 

III. Finance: We the people of OLPH will achieve financial security and become a self-sustaining parish to better serve our community.

Goal (What): Develop an annual proposed operations budget adopted in May every year which includes budget conversations with each ministry during February-March with proposed budget in April. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Budget conversations with each ministry.  (List of ministries in Ministries Booklet).

Budget Subcommittee (R)

Pastor/Administrator (A)

Business Manager (C)

Finance Council (I)

Feb-Mar, 2019,

Should follow-up yearly

completed

Proposed budget.

Budget Subcommittee (R)

Pastor/Administrator (A)

Business Manager (C)

Finance Council (I)

May, 2019

June 2019

And yearly

Pending

Monthly budget report in the bulletin.

Budget Subcommittee (R)

Pastor/Administrator (A)

Business Manager (C)

Finance Council (I)

Beginning July 1, 2019

Oct 2019-with stewardship month

Pending

 

Goal (What): Complete a presentation to the Pastoral and Finance Councils by risk management staff from the Archdiocese by June 30, 2019 to establish financial policies and procedures by [DATE]. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Contact Archdiocese to set up meeting/presentation.

Business Manager (R)

Pastor/Administrator (A)

Finance Council (I)

June 30, 2019

Jan 2020

Pending

Outline of what the Archdiocese Risk Management process. 

Finance Council (R)

Jan 2020

Pending

Establish financial policies and procedures regarding risk management issues/recommendations.

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Staff and Councils (I)

Oct. 1, 2019 St Mary’s has been notified of RM visit from Archdiocese.

Jan 2021

Pending

 

Goal (What): Develop a fundraising plan to raise budgeted fundraising income by June 30, 2020.

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Identify a Fundraising/event Coordinator

Pastor/Administrator (R/A)

Councils (C)

Parish (I)

July, 2019

Pending

Identify fundraising events in discussion with other Ministries.

Fundraising Coordinator (R)

Pastor/Administrator (A)

Ministry Leads (C)

Parish (I)

September, 2019

Pending

Meet with groups who might be interested in supporting the fundraising events.

Fundraising Coordinator (R)

Pastor/Administrator (A)

Ministry Leads (C)

Parish (I)

Dec. 31, 2019

Pending

Fundraising events

Ministry Leads (C)

Parish (I)

Dec. 31, 2020

Pending

Investigate potential to rent parish space

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

July-Dec, 2020

Ongoing

 

IV. Buildings and Grounds: We the people of OLPH will maintain its historically significant buildings and grounds and provide a physical environment that is comfortable and inviting.

Goal (What): Develop a Master Plan by December 31, 2019 for facilities and grounds to include use of school, houses, rectory and parking. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Move offices to school building.

Pastor/Administrator (R/A)

Staff (C)

Parish (I)

July 1, 2019

In process

  • Discuss/adopt plan for move.

Pastor/Administrator (R/A)

Staff (C)

Parish (I)

May 1, 2019

  • Hire a moving company.

Business Manager (R)

Pastor/Administrator (A)

Staff/Councils (I)

July 1, 2019 (or asap in coordination with move).

  • Paint new office spaces as needed, install adult toilets, identify room usage, and identify parishioner space (coffee shop idea).

Pastor/Administrator (R/A)

Staff/Councils (C)

Parish (I)

July 1, 2019 (in conjunction with move)

*review after move

Create a plan for what to do with rectory and houses.

Pastor/Administrator (R/A)

Staff/Councils (C)

Parish (I)

Dec. 31, 2019

  • Create a master list of activities and space needed.  Identify spaces.

Pastor/Administrator (R/A)

Staff/Councils (C)

Dec. 31, 2019

Upgrades and permanent rectory.

Pastor/Administrator (R/A)

Staff/Councils (C)

Parish (I)

June 30, 2020

Solve parking issues.

Pastor/Administrator (R/A)

Staff/Councils (C)

Parish (I)

  • Be more cognizant of not overlapping events to help alleviate parking issues.

Business Manager (R)

Pastor/Administrator (A)

Ongoing

  • Keep an eye on adjoining property that might become available.

Pastor/Administrator (R/A)

Staff/Councils (C)

Ongoing

 

Goal (What): Develop facility use policies and procedures by June 30, 2020.   R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Check with the Risk Management group for already established policies.

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Councils (I)

January 2021

Write policies and procedures manual for facility use.

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Parish (I)

April, 2020

  • Policies for use for Ministries within the parish.
  • Policies for use for entities outside of parish (rental policies and spaces).

 

Goal (What): Develop a Master Plan and budget for maintenance with timelines for maintenance and costs by June 30, 2020. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

After Master Plan is developed, determine a maintenance schedule and plan including staffing and costs. ( elevator inspections. Safety building inspections)

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Parish (I)

December 31, 2020

Building and maintenance.

  • Carpeting
  • Roofing
  • HVAC
  • Other large items

Operations.

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Parish (I)

December 31, 2020

Determine areas to remodel or repurpose and develop budget.

Finance Council (R)

Pastor/Administrator (A)

Business Manager (C)

Parish (I)

December 31, 2020

Assessment of our carbon footprint and ways to improve.

 

V. Planning: We the people of St. Mary’s OLPH will be a mission-focused parish, striving continuously for improvement and growth in its capacity to proclaim and live the Gospel.

Goal (What): OLPH will achieve financial security and become a self-sustaining parish within 5 years by identifying and engaging volunteers to provide time, talent and treasure where and when needed. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Communicate to the parish the status of our finances monthly or quarterly:  income and expenses, payroll and benefits, building and grounds, and utilities

Finance Council (R)

Pastor/Administrator(A)

Business Manager (C)

Parish (I)

July 2019

Quantify volunteer hours and calculate financial benefit to parish by contacting each ministry and providing them with a form and instructions for reporting hours.

Finance Council (R)

Pastor/Administrator(A)

Business Manager (C)

Parish (I)

September 2019

Implement annual stewardship month program

Stewardship committee (to be formed) (R)

Pastor/Administrator (A)

Councils (C)

Parish (I)

October 2019

Presentation / follow-up of what the 2019 Stewardship drive accomplished

Stewardship committee (to be formed) (R)

Pastor/Administrator (A)

Councils (C)

Parish (I)

July 2019

Highlight of ministries via presentations during Mass.

Pastoral Council (R)

Pastor/Administrator (A)

Ministry Leads (C)

Parish (I)

September 2019

 

Goal (What): St.  Mary’s OLPH will implement a program [by date] that fosters open and continuous communication between parish community and church leadership by incorporating simple methods and seeking feedback. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Put a suggestion box in the Narthex

Pastor/Administrator (R/A)

Staff (C)

Parish (I)

July 2019

Publish the Ministry Directory annually

Pastor/Administrator (R/A)

Staff (C)

Parish (I)

September 2019

Continue and improve the Parish Directory, bulletins, Happenings, website, Facebook, and other media

Pastoral Council (R)

Pastor/Administrator (A)

Staff (C)

Parish (I)

Ongoing

Increase and diversity OLPH presence on different digital and print platforms by establishing a communication plan.

Pastoral Council (R)

Pastor/Administrator (A)

Staff (C)

Parish (I)

October 2019

Start a bilingual welcome committee

Pastoral Council (R)

Pastor/Administrator (A)

Staff (C)

Parish (I)

January 2020

Investigate the possibility of an electronic reader board outside and/or new signage.

Pastoral Council (R)

Pastor/Administrator (A)

Staff (C)

Parish (I)

January 2021

 

Goal (What): OLPH will develop a stable staff of employees and volunteers that are responsive and engaged with the parish community and clergy who are fulfilled and fairly compensated, and have systems and people in place when change inevitably occurs. R=Responsible, A=Authorizing, C=Consult, I=Inform

Action Step (How)

Responsible Person(s) (Who)

Due Date (When)

Status

Annual staff evaluations of functionality and job descriptions

Pastor/Administrator (R/A)

Archdiocese HR (C)

Staff (I)

August 2019

Establish staff and council retreats

Councils (R)

Pastor/Administrator (A)

Staff (C)

Parish (I)

January 2020

Have a permanent pastor assigned to our parish

Archbishop (R/A)

Councils (C)

Parish (I)

2022